Income/Outcome

The Income/Outcome tab provides a structured view of all revenues and expenses related to a deal.

For most deal types (except Forwarding, Goods S&P, and Payment Agency Agreement), each income or outcome is linked to a specific voyage. As a result, the tab is organized into expandable voyage groups. Each group contains two sections:

  • Income — Revenues;

  • Outcome — Expenses.

This structure allows tracking financial results both at the deal level and per individual voyage.

In addition to the lists, the following actions are available in the top-right corner (next to the tabs):

  • Add Voyage — Adds a voyage to the deal. After confirmation, a new voyage group appears in the tab, while voyages already linked to the deal are not available for selection.

  • Parse Estimate — Imports a voyage together with its preliminary estimates.

  • Deal Report — Displays a report covering all Income and Outcome invoices within the deal.

Voyage Header

Each voyage block includes a header with navigation controls and summarized information. This header is designed to provide quick access to voyage-related actions and a compact financial overview.

Available Actions in the Header

  • Open — Opens the voyage in a separate window within the deal context;

  • Edit — Opens the Voyage card for editing;

  • Delete — Removes the entire voyage block from the deal;

  • Reorder — Changes the order of voyages within the deal;

  • Generate Voyage Preview — Generates a detailed voyage document.

    Voyage Preview

    The action produces a structured document summarizing financial information for the voyage within the deal.

    The preview contains two sections: general voyage information and a list of estimates (excluding Deal Commission estimates).

    General Information

    Vessel

    Voyage for which the document is generated

    Start / End Date

    Calculated from the earliest and latest voyage transitions

    Cargo Quantity

    Total cargo amount from all freight invoices (sum of values from the ‘Cargo Pack Types’ section)

    Own Company

    All Issued By values from freight invoices included in the voyage (comma-separated if multiple)

    Deal â„–

    Deal number

    Client

    Client specified in the deal

    Estimate List

    ITEM

    Invoice Type / Obligation / Reward (empty if no invoice is linked)

    Invoice Comments

    Comment from the estimate

    Issued By

    Taken from the linked accrual (or Creditor for Obligation)

    Invoice Date

    For Obligation / Reward — Issue Date;

    For Invoices — Invoice Date

    Income / Outcome

    If an invoice is linked — Fact (Basis); otherwise — Estimated

    Paid

    Paid in (Basis) value

    Balance (Basis)

    Income: Income−PaidIncome - Paid

    Outcome: Outcome+PaidOutcome + Paid

    Payment Date (fact)

    Date of the latest payment linked to the invoice

    Payment Comments

    Combined comments from all payments (comma-separated)

    Totals and Export

    At the bottom of the preview:

    • Total — Sum of all Paid in (Basis) values across estimates.

    The preview can be exported to XLSX. The exported file name matches the voyage name.

Voyage Summary

The header also displays a compact summary:

  • Voyage index within the deal;

  • A descriptive line in the following format:
    Vessel Name / Voyage Number / POL & ETA / POD & ETA / Payer Name.

    • Voyage number is taken from the Own Number field.

    • POL/POD and ETA correspond to first loading and last discharge.

    • Payer is taken from the Income invoice with the maximum Total (Basis).

Additionally, three key financial indicators are shown:

  • Income (green) — Total income (excluding excluded estimates);

  • Outcome (red) — Total outcome (excluding excluded estimates and Deal Commissions);

  • Result (blue) — Calculated as: Income−OutcomeIncome - Outcome .

Calculation Logic

  • If an invoice is linked:

    • If Paid in (Basis) ≠ 0 and payment status is Paid or Cancelled → Paid in (Basis) is used.

    • Otherwise → Estimated (Basis) is used.

  • Outcome additionally includes commissions available at the Operators access level.

Income and Outcome Lists

Each voyage group contains two lists — Income and Outcome.
Each row in these lists represents an estimate.

These lists combine both planned (estimated) and actual (invoice-based) financial data.

Main Fields in the Lists

Each entry includes both estimate-level and invoice-level information:

  • Accrual â„–: Number of the linked invoice.

  • Type: Type of income or outcome.

  • Subtype: Subtype (used for Miscellaneous Invoices).

  • Client: Client from the linked invoice.

  • Payer: Payer from the linked invoice.

  • Issued By: Issuer of the linked invoice.

  • Comment: Estimate comment.

  • Estimated (Basis): Estimated amount in basis currency.

  • Estimated: Estimated amount in estimate currency.

  • E. Currency: Estimate currency.

  • Fact (Basis): Invoice amount in basis currency.

  • Fact: Invoice amount in invoice currency.

  • F. Currency: Invoice currency.

  • Payment Date: Last payment date for the linked invoice.

  • Payment Status: From the invoice.

  • Paid in (Basis): Total paid amount in basis currency.

Status Column

The Status column reflects the state of the linked invoice or allows creating one.

  • If no invoice is linked:

    • The row displays the button, which opens the accrual creation form where an invoice matching the estimate type can be created, or alternatively a Reward (if permitted) or an Obligation.

      Creating an Invoice from an Estimate

      When creating a new invoice from an estimate, several fields are prefilled automatically.

      Fields Prefilled from the Estimate

      • Direction — Opposite to the estimate direction;

      • Currency;

      • Subtype;

      • Amount (for Obligation and Reward).

      If the deal includes voyages:

      • Vessel;

      • Voyage.

      Data Taken from the Cargo Tab

      • Supplier → set as Counterparty.

      Own Company is assigned depending on the accrual type and direction:

      Accrual Type

      Direction

      Field

      Invoice

      Incoming

      Payer

      Invoice

      Outgoing

      Issued By

      Reward

      —

      Debtor

      Obligation

      Incoming

      Debtor

      Obligation

      Outgoing

      Creditor

      Additional Default Values

      • Created Date — Current date;

      • Created By — Current user;

      • Due Date — Current date + 21 days (for Obligation / Reward).

      After the Invoice is Linked

      Once the invoice is linked to the estimate:

      • its status is displayed in the Status column;

      • the Send Invoice column shows the next available action (for example, Submit for Approval).

  • If an invoice is already linked:

    • The row displays the invoice status, which can be clicked to open the linked invoice.

Send Invoice Column

The Send Invoice column provides quick access to invoice workflow actions and has three possible states:

  • Submit for Approval

    • Available for incoming invoices with the Draft or Waiting for Approval status.

    • Depends on the approval functionality enabled in the admin panel settings.

  • Release Invoice

    • Available when status is Approved.

  • Send Invoice

    • Available for released incoming or outgoing invoices.

Invoice Approval and Sending Flow

  1. Clicking opens a form for sending the invoice for approval using a predefined template. The template is configured in Profile icon → Settings → Deals tab → ‘Template for send invoice’.

  2. After submission, the invoice status changes to Waiting for Approval. The invoice can be resubmitted for approval while it remains in this status.

  3. Once the invoice is approved, the available action changes to .

Clicking opens two options:

  • Release Only — Changes the invoice status to Released.

  • Release and Send to Client — Opens the invoice sending form (the invoice is attached as a PDF) and changes the status to Released after sending.

Context Menu

The context menu is available for entries in both Income and Outcome lists.

It includes the following actions:

  • Create Income/Outcome — Opens the estimate creation form for adding a new Income or Outcome entry within the selected voyage.

  • Clone Income/Outcome — Creates a new entry based on the selected estimate.

  • Edit — Opens the estimate for editing.

  • Delete — Removes the estimate.

  • Send Invoice — Duplicates the functionality of the Send Invoice column.

  • Exclude from Economy — Excludes the estimate from financial calculations. This is used when the estimate exists but should not yet affect financial results (e.g., uncertain or delayed payments).

    • Excluded estimates are highlighted in orange and gain an additional action in the context menu, allowing them to be returned to the deal’s financial calculations.

    • Automatic inclusion occurs if a payment becomes linked to the invoice or if the number of payments associated with the invoice increases.

  • Export Invoice to PDF — Exports the linked invoice in PDF format.