Basic Concepts

The Deals Module supports the management of business deals with counterparties, primarily in cargo transportation and related operations. It consolidates operational activities, financial transactions, and performance results within a single structure.

A deal represents an agreement with a counterparty aimed at achieving a defined economic outcome, such as cargo transportation performed on a one-time or recurring basis. Deals are typically associated with one or multiple vessel voyages, although certain deal types may operate independently of voyage structures.

Deal Financial Structure

Each deal combines expenses and revenue, forming the basis for financial result calculation:

  • Expenses
    Include operational and technical vessel costs (e.g., fuel, maintenance), as well as administrative and other supporting costs.

  • Revenue
    Represents income generated from the deal (e.g., freight charges).

The objective of the deal is to ensure that total revenue exceeds total expenses.

Financial Flow Overview

Estimate → Accruals / Invoices → Payments → Financial Result (P&L)

This flow illustrates how planned financial data (estimates) is gradually replaced by actual transactions (accruals and invoices) and their associated payments, ultimately forming the deal’s financial result (P&L).

Estimates and Accruals

Initial Estimates

All expected revenue and expenses are first recorded as ‘Estimates’.

Accruals and Invoices

As actual financial documents are issued, they are recorded in the system and linked to the corresponding estimate items.

Payments Tracking

Payments associated with accruals are automatically reflected, providing visibility into actual cash flow within the deal.

This structure ensures a continuous comparison between planned and actual financial data.

Commissions and Tracking

Commissions are calculated and assigned upon completion of a deal to responsible or associated parties. They can take the form of fixed amounts or percentages of the deal’s financial result. Multiple commissions may apply simultaneously, each with a defined priority.

In the system, each commission is represented as an expense item and can be linked to related accruals (Rewards, Invoices, or Obligations). A dedicated tracking section allows monitoring all commission-related data per individual, including accrued amounts, payments made, and outstanding balances.

This approach ensures transparency and visibility, even when commission payments are processed independently of formal accrual records.

Summary

The Deals Module provides a structured approach to managing commercial operations with counterparties, from initial planning through to final financial results.

It ensures:

  • centralized tracking of all deal-related activities;

  • clear visibility of planned versus actual financial data;

  • transparent calculation of financial results (P&L);

  • flexible commission management and tracking.

By integrating operational and financial data, the module supports consistent monitoring and evaluation of deal performance.