Link Accruals Actions

The Link Accruals actions allow associating one or several accruals with a payment. These actions allocate part of the payment amount to cover accrual debt or update existing links.

Two actions are available:

  • Link Accrual — Links one accrual to the payment.

  • Link Multiple — Links several accruals at once and distributes the payment amount across them.

The Link Accrual action opens a form used to select a single accrual and define how much of the payment will be allocated to it.

Tabs and Fields Overview

The form contains two tabs: Accrual Selection and Classification.

Accrual Selection

Used to select the accrual and define allocation parameters.

  • Accrual Type: Type of accrual (Invoice, Reward, Obligation).

  • Invoice / Accrual: Dropdown menu for selecting the accrual.

    • The list excludes accruals that are already linked to the current payment, preventing duplicate allocation.

    • When editing an existing entry, the currently selected accrual remains visible in the list.

    • For Invoices, a detailed list with expanded columns is available.

    • For Rewards and Obligations, a basic dropdown with general information is used.

  • Accrual Total: Total amount of the accrual.

  • Accrual Debt: Current outstanding amount on the accrual at the time of loading.

    • When editing, this reflects the impact of the current payment before any changes are saved.

The following fields are interconnected:

  • Deducted from Payment: Amount to be deducted from the payment (in the payment’s currency).

  • RoE to Accrual: Exchange rate from payment to accrual currency. Calculated as:

    CreditedforAccrualDeductedfromPayment\frac{Credited for Accrual}{Deducted from Payment}

  • Inverse RoE: Reverse exchange rate from accrual to payment currency. Calculated as:

    DeductedfromPaymentCreditedforAccrual\frac{Deducted from Payment}{Credited for Accrual}

  • Credited for Accrual: Change in accrual debt (in accrual currency).

    • Positive values increase the debt.

    • Negative values reduce the debt.

  • Lock Credited Amount: Prevents recalculation of Credited for Accrual. When enabled, the system adjusts Deducted from Payment instead of changing the credited value.

Classification

Used to classify the allocation entry for reporting and analytical purposes.

  • Payment Purpose: Purpose assigned to this allocation entry (selected from a predefined list).

  • Internal Purpose: Internal classification (selected from the internal purpose library).

  • Payment Group: Logical grouping identifier used for reporting and analysis.

  • Beneficiary: Ultimate recipient of the payment (single-select).

Currency Matching Rules

If the payment and accrual share the same currency:

  • Exchange rate fields (RoE to Accrual, Inverse RoE, and Credited for Accrual) become non-editable.

  • Deducted and credited amounts are considered equal in absolute value.

Multi-Currency Matching Rules

When payment and accrual currencies differ:

  • RoE to Accrual and Inverse RoE fields are highlighted in yellow if the entered rate differs from the system rate (on the payment date) by more than 15%. This serves as a warning to verify the rate’s accuracy.

  • If a contractual exchange rate is intentionally used and the deviation is valid, the warning may be ignored.

The Link Multiple action provides a two-step process for linking several accruals to a payment. It allows selecting multiple accruals and allocating payment amounts across them within a single operation.

Step 1. Select Accruals

The first step displays a selection form with a Query Parameters panel:

  • Accrual Type — Invoice / Reward / Obligation.

  • Filters (checkboxes):

    • Include Same Direction;

    • Include Paid;

    • Include Drafts.

These filters update the accrual list displayed below.

Step 2. Allocate Payment Amounts

The second step displays a table where the payment amount can be distributed across the selected accruals.

The following columns are directly editable:

  • Allocated Payment;

  • Direct RoE;

  • Inverse RoE;

  • Credited for Accrual.

After entering the allocation values and defining the applicable exchange rates, the linking process is completed by selecting button.