External Payment

The External Payment card is used for both external and correction payments. It is designed for cases where the transaction involves an external counterparty, and their bank account is not specified.

Header Section and Key External Payment Fields

Basic Information

  • Account Holder: The own company (from the admin panel) that owns the bank account.

  • Counterparty: The other side of the transaction (typically an external organization).

    • If the Counterparty field is left empty, linking an accrual sets it to Creditor (or Issued By for invoices) for incoming accruals, or to Debtor/Payer for outgoing accruals.

  • Payment Date: Date the payment is executed.

  • Bank Account: Bank account used for the payment.

  • Amount: Payment amount. The sign of the amount determines the direction:

    • Negative amount → Outgoing.

    • Positive amount → Incoming.

  • RoE to Basis: Exchange rate to the basis currency. Filled automatically by the system but can be edited if ‘Custom RoE Basis’ is enabled.

  • Custom RoE Basis: Enables manual editing of the exchange rate (icon with euro and dollar signs).

  • Description: Free-text field for payment notes.

Calculated Fields (read-only)

  • Direction: Incoming or outgoing (based on amount sign).

  • Status: Shows how the payment is applied to accruals.

    • Unfilled — No amounts allocated (balance equals amount).

    • Filled — Fully allocated (balance is zero).

    • Partly Filled — Partially allocated.

  • Access Rights: User access permissions for the payment.

  • Balance: Remaining unallocated amount of the payment.

  • Account Balance: Current balance of the selected bank account.

  • Amount, Basis Currency: Amount converted to basis currency using the specified RoE to Basis field.

Additional Info

  • Payment Purpose: Purpose of the payment (selected from a predefined list).

    Some values are system-defined:

    • Unknown — Purpose not specified;

    • Invoice Coverage — Payment covers one or more invoices;

    • Bank Charges — Bank commission;

    • Salary — Salary payment to employees;

    • Commission — Commission to agents;

    • Correction — Correction payment;

    • Account Fee — Bank account setup or maintenance fee;

    • Returned Payment — Reversed payment;

    • Cash Operation — Cash-related transaction (for cash accounts);

    • Reward Payout — Reward distribution;

    • Dividends — Dividend payout;

    • Reconciliation — Non-financial settlement (used for reconciliation-type invoices);

    • Prepayment Transfer — Settlement of a final invoice debt using prepayments (automatically applied for linked prepayment invoices);

    • Master-Child Transfer — Redistribution of funds from a Master Invoice to its linked Child Invoices (automatically applied between Master and Child invoices).

  • Internal Purpose: Internal classification of the payment.

  • Payment Group: Logical grouping identifier for related payments.

    • Allows multiple payments to be grouped together for reporting and analysis.

  • Opposite Payment: Used to link two sides of an internal payment.

  • Beneficiary: Ultimate recipient.