Payment Approval

The Payment Approval tab is available for all invoice types and follows a unified approval logic. It contains parameters used to approve an invoice for payment within the payment calendar.

Available Fields

The following fields are available in the Payment Approval tab:

• Approved: Indicates whether the invoice is approved for payment.

• Amount to be paid: The amount approved for payment against the invoice.

• Amount to be paid, %: The approved amount expressed as a percentage of the total invoice amount.

• Approval comment: A text field for comments related to the approval decision.

Approval Logic

The invoice approval logic is applied as follows:

1. The invoice is considered approved when the Approved checkbox is selected.

   • When the checkbox is not selected, all other fields remain read-only.

   • When the checkbox is selected, the Amount to be paid field is automatically filled with the outstanding invoice amount, and the Amount to be paid,% value is calculated accordingly.

2. Updating the value in Amount to be paid automatically recalculates Amount to be paid,%, and vice versa.

3. When an approval comment is entered, a (1) indicator appears in the tab header.