Pay Invoice

Pay Invoice is an action that creates a new payment linked to the current invoice. It is available in the header of the Invoice card for incoming invoices.

Pre-filled Fields

When this action is triggered, a new Payment card opens with several fields pre-filled based on the invoice data:

• Amount is set to the Approved Amount.

  • If the invoice is not approved, the Outstanding Amount is used instead.

  • The amount is saved as a negative value to reflect outgoing payment.

• Direction depends on the sign of the invoice amount:

  • Positive invoice amount → Outgoing Payment.

  • Negative invoice amount → Incoming Payment.

• Counterparty is set to the value from the Issued By field.

• Payment Purpose is set to Invoice Coverage.

• Bank Account is selected from the payer’s accounts in the invoice currency using the following logic:

  • If a default bank account is set for this payer and currency, it will be used.

  • If there is no default account, the system uses the first available bank account belonging to the payer in the same currency.

• Payment Date is set to the current date.