Pay Invoice

The Pay Invoice action marks one or more selected invoices as paid. It allows specifying the payment date and, if required, a bank charge amount.

Execution Flow

1. Action Form opens with two fields:

   • Pay Date: Required field, default value is the current date.

   • Bank Charge Amount: Optional field for bank commission. Set to 0 if no charge applies.

   

2. Invoice Updates after confirmation:

   • Invoice status changes to Paid.

   • Entered payment date is recorded.

   • For invoices with services — all services change status to Payed.

   • For invoices with expenses — all expenses change status to Closed.

3. Bank Charge Handling (if a value is entered in the ‘Bank Charge Amount’ field)

   • An expense record is automatically created with pre-filled fields:

     • Type = Bank Charge.

     • Status = Closed.

     • Name = auto-generated in format:

       [BNKCHRG]_[yyMM]_[sequential number of BankCharge expenses for this month].

     • Estimated = Bank Charge Amount.

     • Approved = Bank Charge Amount.

     • Currency = USD.

     • Activity Date = Pay Date.

     • Activity Type = Bank Charges.