Export to DAKOSY

The Export BLs to DAKOSY action is available in the More Actions submenu for bills of lading. To use this action, a folder containing Bills of Lading must be selected.

This action exports bill of lading data in XML format for subsequent import into the DAKOSY system (Datenkommunikationssystem). The exported files are intended for submission to customs authorities in the European Union and the United Kingdom.

Supported export formats:

  • ICS / ECS

  • ICS2

The export mechanism is designed for the F11 process (single declaration or consolidation).
Detailed format requirements are defined in the DAKOSY ICS2 specification (ICS2-XML-ENS-1.0.19, page 13).

Master Bill of Lading Requirement

The F11 process requires a Master Bill of Lading that consolidates multiple House Bills of Lading.

The system supports the following master bill handling modes:

  • Use Existing — Uses an existing bill of lading as a master bill.

    • Associated house bills must be declared as cargo entries, and the Brand field must contain the corresponding house bill numbers.

  • Create from House Bills — Generates a temporary master bill of lading by consolidating selected house bills during the export process.

Process Overview

When the action is selected from the More Actions submenu, the Export to DAKOSY configuration window opens. The interface consists of one or two steps, depending on the selected Master Bill Mode.

Step 1: Export Configuration

The first step includes the following fields:

  • Voyage: Voyage associated with the selected bills of lading.

  • Carrier: Carrier responsible for transportation.

  • Customs Office Code: Identifier of the customs office processing the declaration.

  • Dakosy IO Partner: DAKOSY partner code of the submitting organization.

  • Format: Export format (ICS/ECS or ICS2).

  • Master Bill Mode: Processing mode (Use Existing or Create from House Bills).

  • Existing Master Bill: Predefined master bill of lading (available only in Use Existing mode).

  • Declaration Place: Location of declaration submission (ICS/ECS only).

When Use Existing mode is selected, the action button is labeled .
Clicking it immediately opens the file save dialog.

If Create from House Bills mode is selected, clicking opens the second step.

Step 2: Master Bill Configuration

This step is required only when creating a master bill from house bills.

The following master bill fields must be specified:

  • Master Bill Number: Identifier of the consolidating bill of lading.

  • Shipper: Legal entity responsible for shipment.

  • Consignee: Legal entity receiving the cargo.

  • Notify: Party to be notified upon cargo arrival.

  • Port of Loading: Port where cargo is loaded onto the vessel.

  • Port of Discharge: Destination port.

  • Transit Port (EU): Intermediate EU port, if applicable.

If a voyage was selected in Step 1 and both POL and POD are defined, the system displays all matching house bills of lading in the table below.

  • Bills can be selected individually using checkboxes.

  • Bulk selection is available via and options in the context menu.

Clicking opens the file save dialog.
After the destination file is confirmed, the system generates the export file.

Error Handling

If validation errors occur, the system displays them in a message log window.
Common issues preventing successful DAKOSY import include:

  • Missing carrier contact details;

  • Incomplete shipper, consignee, or notify addresses;

  • Missing house bill numbers in the ‘Brand’ field of the master bill;

  • Other data validation inconsistencies.