Create Reconciliation Payment

The Reconcile Accruals action creates a link between two accruals using an intermediary virtual payment.
The purpose is to cross-close outstanding debts between these accruals by applying available funds or remaining balances.

Accruals are divided into two roles:

  • Source Accrual — The accrual from which funds are deducted;

  • Destination Accrual — The accrual to which funds are credited.

The reconciliation is always initiated from the Destination Accrual side.

Common Use Cases

  • Overpayment Usage

    The Source Accrual has been overpaid (negative debt). The excess amount is used to cover the debt of Destination Accrual.

  • Mutual Accrual Settlement

    Both parties have issued accruals to each other. Each accrual has an outstanding balance. The parties agree to offset the debts through mutual cancellation.

  • Prepayment Accrual Handling

    A preliminary accrual is issued first, followed by a final accrual with a larger amount. Funds from the prepayment accrual are used to partially cover the final accrual, without changing the balance of the prepayment itself.

Reconciliation Details

Common Fields

  • Reconciliation Date: The date of reconciliation. Important for chronological record-keeping and determining exchange rates when accruals are in different currencies.

  • Beneficiary: Ultimate recipient.

  • Remarks: Additional notes related to the reconciliation payment.

Symmetrical Information Fields

  • Accrual Type: The selected type of accrual.

  • Invoice / Reward / Obligation: The selected accrual linked to the operation.

    • Selectable for the Source Accrual.

    • Pre-selected for the Destination Accrual.

  • Counterparty: Counterparty information (read-only).

    • For Invoice type, populated automatically — ‘Issued By’ for incoming invoices or ‘Payer’ for outgoing invoices.

    • For Reward type — ‘Beneficiary’ for all rewards.

    • For Obligation type — ‘Creditor‘ for incoming obligations or ‘Debtor‘ for outgoing obligations.

  • Direction: Accrual direction (read-only).

  • Currency: Accrual currency (read-only).

  • Total: Total amount of the accrual (read-only).

  • Debt: Current outstanding balance (read-only).

  • Amount: Reconciliation amount.

    • Always editable for the Source Accrual.

    • For the Destination Accrual, locked by default if currencies match (unless ‘Custom Destination Amount’ is enabled).

  • Rate of Exchange: Exchange rate between the currencies of both accruals (direct and inverse).

  • Amount, Basis: Amount in the basis currency.

  • RoE Basis: System exchange rate to the basis currency.

    • Editable if Custom RoE Basis mode is enabled (icon with euro and dollar signs).

Additional Field for Destination Accrual

  • Custom Destination Amount (lock icon) — Available only if currencies match. Unlocks manual editing of the credited amount on the Destination Accrual, independent of the deducted amount from the Source Accrual.